Stop running your rent-a-car on Excel and WhatsApp.
Recover every Salik / Darb toll, bill every fine, file VAT in minutes. PRO-VIA Portal — one cloud ERP for UAE rental fleet, contracts, invoicing, accounting and compliance.
Built and supported in Dubai · Trusted by independent rent-a-car operators across the UAE
If you run a rent-a-car business in the UAE, you've felt this.
Your "ERP" is an Excel file shared by WhatsApp — and someone always has an older version.
Salik / Darb tolls go unbilled because nobody knows which contract was active that day.
Quarterly VAT filing eats two full days because every invoice has to be re-totalled by hand.
Traffic fines arrive months later and you can't remember who was driving — so you absorb them.
Emirates ID and licence scans live in a folder no one can find when the renter walks in.
Vehicle-owner partners want monthly statements and you build them from scratch every time.
From spreadsheet to scaled operation — in three steps.
Setup is built around the actual workflow of a UAE rent-a-car business. No 30-page onboarding doc, no consultant required.
Add your fleet, owners and rates
Import vehicles in bulk or one-by-one. Capture insurance, Mulkiya expiry, owner share, daily / weekly / monthly rates. PRO-VIA tracks the renewal dates so you never get caught off-guard.
Issue rental contracts & collect
Generate a branded, signed rental agreement in under a minute. Customer profile pulls Emirates ID + licence. Deposit, payment terms, and damage photos all attach automatically.
Bill, recover & file VAT
Salik / Darb tolls, fines and damages auto-recharge to the right renter. The quarterly VAT return is one click. Owner statements go out monthly without anyone typing a number.
One portal. Every part of the business.
Stop bouncing between Excel, WhatsApp, and a stack of paper folders. PRO-VIA Portal puts every operational, financial, and compliance task in one connected workspace — accessible from any device.
Fleet Management
Track every vehicle: registration, insurance, service history, mileage, daily/weekly/monthly rates and live availability.
Customer Profiles
Store Emirates ID and licence scans, contact details, rental history, payment terms and ledger statements per customer.
Rental Contracts
Generate, print and email branded rental agreements in seconds — with signatures, deposits, and damage logs attached.
UAE-VAT Tax Invoices
FTA-compliant tax invoices with TRN, 5% VAT calculations, sequential numbering and proforma support.
Salik & Darb Tolls
Bulk-upload toll statements, auto-link to active rental contracts, and recharge tenants on their next invoice.
Traffic Fines
Capture every fine, attach evidence, and bill the responsible renter — never absorb a fine you didn't cause again.
Payments & Expenses
Record rental payments, expenses, refunds and PDC cheques. Cash, bank, card, online — all reconciled in one ledger.
Full Accounting Suite
Chart of accounts, journal entries, general ledger, trial balance, P&L, balance sheet, and FTA-format VAT return.
Mobile-First Design
Use it on the lot from your phone, in the office on a desktop, or anywhere on a tablet. One responsive interface.
Familiar documents. Generated automatically.
Every screen below is a real PRO-VIA output. The tax invoice, the fleet board, the VAT return — they're all derived from the same single source of truth, so the numbers always match.
| Toyota Corolla — Daily × 7 | 1,750.00 |
| Salik (Sheikh Zayed Rd) | 48.00 |
| Darb (Mafraq, Abu Dhabi) | 12.00 |
| Damage — minor dent | 200.00 |
- Toyota CorollaOn rent → Ahmed (returns 28 Feb)
- Nissan SunnyAvailable · last cleaned today
- Hyundai AccentOn rent → Sara (returns 26 Feb)
- Mitsubishi LancerIn service · oil change
- Honda CityOn rent → Karim (returns 04 Mar)
Illustrative renderings · PDF / print variants supplied for every document
Made for UAE car rental operators. Nobody else.
Generic ERPs are too heavy. Spreadsheets break. WhatsApp loses receipts. PRO-VIA Portal was designed from the ground up around the actual workflow of a UAE rent-a-car business — so the screens you'll use every day are simple, fast, and forgiving.
- Native VAT 5% & FTA invoicing. Every invoice carries the right TRN, layout and numbering from the first save.
- Salik + Darb auto-linking — toll statements automatically attach to the contract that was active when the toll was incurred.
- Multi-tenant from day one — own multiple companies? Manage all of them from one master account.
- No installation, no IT team — just log in from any browser. We handle hosting, backups and updates.
- Honest pricing. Four tiers from AED 290 / month. No per-vehicle, per-user, or per-contract surcharge. Each tier includes a fair-use allowance for fleet, customers, users and API calls.
What is Excel costing you right now?
Drag the sliders to your real numbers. Watch the annual cost of staying on spreadsheets and PRO-VIA's annual price update in real time.
Assumes AED 100 / hour fully-loaded admin labour cost — the UAE market average for back-office staff in 2026.
Indicative only. Your actual saving depends on your current workflow. The math is run in your browser — nothing is logged, sent, or stored.
Why operators switch — specifically.
No vendor names, no smear. Just the line-items most operators ask about before signing.
| What you're doing today | Excel + WhatsApp | Generic global ERP | PRO-VIA Portal |
|---|---|---|---|
| FTA-format VAT tax invoices | Manual | Add-on | Built in |
| Salik & Darb auto-recharge to renter | Manual matching | Not in catalogue | Automatic |
| Quarterly UAE-VAT return | 2 days of work | Custom report | One click |
| Vehicle-owner payout statements | Built each month | Not modelled | Auto-emailed monthly |
| Mobile check-in/check-out | Paper forms | Costly module | Included PWA |
| Setup time | Free (already chaos) | 2–6 months + consultant | Same day |
| Monthly cost (UAE operator with 25 vehicles) | AED 0 in software, ~AED 4,000+ in lost staff time | AED 1,500–5,000 + per-user fees | From AED 290 / month, fair-use allowances |
| Data ownership & export | You own it (if you can find it) | Vendor lock-in risk | One-click SQL export, anytime |
Simple, transparent, no surprises.
Four tiers, three billing cycles. Pick what your fleet needs — upgrade or downgrade anytime. Save 10% on 6-month, 20% on yearly billing.
Starter
Solid UAE rent-a-car ERP
From · billed monthly · cancel anytime
- Unmetered contracts & invoicing (fleet, customers & users have per-tier fair-use allowances)
- UAE VAT (5%) tax invoicing
- Salik / Darb tolls, fines & damage billing
- Multi-branch + owner share
- Full GL + VAT/CT returns
Professional
Reports that answer questions
From 490 / moYearly billing · 20% OFF the monthly rate
- Everything in Starter
- Bucket aging + deposit aging
- Vehicle expiry timeline
- GL drill-down + Cmd+K search
- Notification centre + saved filters
Business & Enterprise
Analytics, mobile + customer portal
From 790 / moDecision-grade analytics, mobile PWA, customer self-service
- Everything in Professional
- Owner Payout Forecast + DSO + LTV
- Vehicle ROI + fleet heat-map
- Mobile check-in/out PWA
- Enterprise: customer portal, digital signature, photo walkthrough, churn AI
Save 10% on 6-month billing · Save 20% on yearly. Switch tiers anytime — upgrades unlock instantly, downgrades schedule at renewal.
Frequently asked questions
Do I need to install anything to use PRO-VIA Portal?
Is the system VAT-ready for UAE businesses?
How does Salik & Darb integration work?
What happens to my data if I cancel?
Can I run multiple companies from one account?
Is my payment information secure?
Here's what your week looks like on PRO-VIA.
Imagine a rent-a-car operator in Dubai with 25 vehicles. Same fleet, same staff, same revenue — but every minute below replaces an hour somewhere else.
-
7:30 AM
Sunday morning — open the dashboard
Five vehicles return today, three new contracts to issue, two insurance renewals coming up in the next 10 days. You see it all in one screen before your first chai.
-
9:15 AM
Customer walks in — new monthly rental
You scan his Emirates ID, the customer profile pulls automatically. Pick the vehicle, set the term, the rental contract is signed digitally on the iPad and emailed before he's left the office.
-
11:30 AM
RTA Salik / Abu Dhabi Darb statement arrives in your inbox
You upload the CSV. PRO-VIA links every toll to the contract that was active that day. Your renters get their next invoice with the toll included. Money you used to absorb, now recovered — automatically.
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2:00 PM
Your vehicle-owner partner calls about February payout
"It's already in your inbox." The monthly statement (rentals, share, deductions, net payable) was auto-emailed on the 1st. He thanks you. You didn't lift a finger.
-
5:45 PM
End of the day — quarterly VAT review
You open the VAT Return report. Output tax, input tax, net payable, all summed by quarter, all reconciled. You file via emaratax on Sunday morning. Two days of work, now twenty minutes.
If any line above sounds better than your reality today, you already know what to do.
Your next rental contract can be done in PRO-VIA.
From AED 290 / month. No setup fee, no surprise charges. Pay securely via Stripe. Cancel any time from inside the app and walk away with your full data.
Or call +971 58 934 3503 · talk to the team directly.